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Article Type: Case Study          Published: 07-2015         Views: 2325      

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Bio-tech procurement specialist Amici Procurement is enjoying the benefits of hosted office systems, including reduced management workloads and guaranteed systems availability.

Amici Procurement provides small to medium sized companies in the bio-tech sector with a unique procurement service to help them obtain best value. Established by scientist Caroline Briggs ten years ago, based on her experience of working in procurement for some of the largest healthcare companies in the world, Amici Procurement supports companies with all aspects of the purchasing cycle, from negotiating complex contracts with multi-nationals to simplifying the ordering and invoicing process for products.

Amici Procurement is based in Glasgow, Scotland and has 21 employees. It handles a large amount of data for customers with its IT platform hosting more than 4 million products from around 3,000 different suppliers.

TIME TO GO THE CLOUD
Previously Amici Procurement had hosted its own office systems and email internally, but in late 2014 Caroline Briggs decided that the business had grown to the point where it needed to move to a cloud-based service.

"Office 365 is a natural progression for us," Caroline explains. "We are a specialist in providing procurement services, not hosting, and we had got to the point where it didn't make sense to keep diverting resources to maintain and backup a server any more. We already hosted our IT platform with iomart so the question was, should we go it alone or should we use iomart's expertise as a Microsoft Cloud Solution Provider to take us to Office 365?"

"The answer was an emphatic yes," she continues. "In a small and fast growing company we don't have to worry any more about whether our employees have got the latest software because it's automatically updated. With any new starts all we have to do is get them a new computer and off they go with the latest Office tools. It's a big thing not to have to worry about any more."

MOVING TO OFFICE 365
iomart worked with Amici Procurement to scope its existing local Hosted Exchange solution to create a roadmap to move data to the cloud. At a high level these steps included the creation of new mailboxes, the import of existing Whitelists, and the setting up of all the various distribution groups and shared mailboxes.

Once the early stages were complete, iomart then worked with the business to agree a changeover date. On the day assigned, an iomart engineer attended the Amici Procurement offices to make sure everything went smoothly and check that all users were able to access their new Office365 service at the appointed time.

STRAIGHTFORWARD BENEFITS
Office 365 offers Amici Procurement the business benefits of having the latest tools at their fingertips; reduced IT management in-house; and guaranteed availability within a cutting-edge cloud environment. As well as managing the migration and set up of Office 365 iomart also manages the licensing and billing for Amici. "Internet and email is crucial for an organisation like ours," Caroline explains. "With iomart it's all very straightforward."

With Office 365 from iomart, Amici Procurement now has a professional email system, instant messaging, and the ability to share calendars and to collaborate online on documents. "The migration services provided by iomart took care of everything we needed to get started with Office365," Caroline explains. "We have a great relationship with iomart which will allow us to grow the solution as we grow ourselves and employ more people. iomart has become an expert in our business."
More info: www.iomart.com

"Office 365 is a natural progression for us. We are a specialist in providing procurement services, not hosting, and we had got to the point where it didn't make sense to keep diverting resources to maintain and backup a server any more. We already hosted our IT platform with iomart so the question was, should we go it alone or should we use iomart's expertise as a Microsoft Cloud Solution Provider to take us to Office 365? The answer was an emphatic yes."

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